There are several significant changes from the previous version of this document (Conditions of Registration: Short Courses 2023/24). These are:
a. Clarification of clause H4.1 to state that your consent will always be obtained before seeking further information about any disclosure from third parties.
a. General restructuring of the document. This includes moving The Open University’s Equality Diversity and Inclusion commitment statement and the “Conditions of Registration superseded by this document” section to the end of this document.
b. References to the OU Students Association have been amended to Open University Students Association (OUSA) within the section ‘The Open University Study Charter Values'.
c. Clarification that the Conditions take priority if an Open University employee or agent has said something inconsistent either in writing or verbally, in Clause A1b.
d. Clause A4.1a requires you to understand the conditions and to contact your Student Support Team (SST) if you do not understand or have any questions about the Conditions of Registration.
e. Detail has been added to Clause A5.4 on what The Open University consider when making the decision to provide a refund or not.
f. The Open University will keep records of your academic progress and this has been reflected in Clause A6.1
g. Clause A6.2 has been updated to include reference to The Open University’s Retention Policy.
h. The Open University use and process your personal information created as a result of your study, as detailed in Clause A6.2.
i. Additional information in Clauses A7.1 and A7.3 about how The Open University will communicate with you and support you if there is industrial action.
j. Removal of examinations and tutorials in Clause A7.3 to reflect the learning methods used in short courses.
k. Clause A8.2 has been updated to highlight that a Welsh language version of the Welsh Language Standards Complaints procedure is available.
l. Addition of Clause B1.2 detailing how your short course fee is determined.
m. Clause B4.1 has been reworded to improve clarity without changing the message.
n. Revised wording in Clause C1.1d about your obligation to engage with the Fitness to Study policy if requested, although the message given has not changed.
o. Addition of section C4 “Telling us about a disability”.
p. Wording in Clause D2.2b has been amended for clarity, although the message is unchanged.
q. Updated Clause references to the Code of Practice for Student Discipline in Clause D3.1j and section H3 “Failure to disclose”.
r. Addition of Clause E2.3 detailing your responsibility in keeping your Open University account secure.
s. Section F4 “Students living in Wales” has been updated with a link to the Language Preferences form.
t. Addition of Clause G3 in Section G “Affiliation with Third-Party Organisations”.
u. The procedure for disclosing any unspent criminal convictions has been removed from Section H “Disclosing criminal convictions, legal restrictions and conditions”. Instead you should refer to the Supporting Students subject to legal license, restriction, condition, or orders policy document for the procedure.
v. Addition of information in section H2 outlining that your registration on a short course will be cancelled whilst any disclosure of criminal convictions, legal restrictions, and conditions are considered.
w. References to eTMA system has been changed to online TMA/EMA service.
x. Information about Safe Space Reporting has been added to end of the document
