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Changes to policy and curriculum

Conditions of Registration 2023/24 (Apprentices)

These Conditions of Registration (Apprentices) set out the terms of the agreement between you and The Open University to study qualifications as part of an Apprenticeship Programme with The Open University. The Conditions refer to relevant policies, procedures, regulations, and codes of practice which are listed in the Related Documentation the section. Together with the Apprenticeship Registration Agreement and Funding Rules specific to the Nation in which you are studying, these documents explain your rights and obligations as a Student of The Open University

Summary of significant changes since previous version

There are several significant changes from the previous version of this document (Conditions of Registration (Apprentices) 2022/23). These are:

a. Summary of Conditions and Introduction sections have been combined due to repetition across both.

b. Scope section has been condensed as the document landing page makes clear who the document is for.

c. The Student Charter Values paragraph has been reviewed and revised for conciseness.

d. Removal of the summary of main terms due to repetition and lengthiness.

e. General restructuring of the document has been done to improve usability. This includes moving the Alternative Format section to the top of the document, and the Summary of significant changes section to the end.

f. Amendments have been made throughout the document to remove repetition, simplify complex clauses, and generally make information clearer, where possible, without changing the messages being given.

g. Section A3 Statutory Responsibilities has now incorporated the previous Section G6 Safeguarding and Section G7 Prevent to remove repetition.

h. Addition of new clause A4.1a) that says students must have read and agreed to these conditions.

i. Section A6 Your Personal Information has incorporated the previous C7 Monitoring Study to remove repetition and create one space for privacy notice/personal information.

j. Addition of clause A6.4 relating to Fitness to Study confirming we will inform a Student or Learner’s employer at Stage 2 of the Fitness to Study Policy.

k. Sections relating to Student discipline and Academic misconduct, Fitness to Study and Fitness to Practice (previous A9, A10 and A11) have been moved to new Section C.1 Your Learning.

l. Section C Your Learning includes new subsections C1.1 and C1.2 which detail our obligations to each other.

m. Addition of new clause C3.5 containing information on Cancellation Policies for Residential Schools. Page 34 of 44 Version number: Version: 1.0 Approved by: Delegate of Director, Academic Services Effective from: March 2023 Date for review: March 2024

n. Section C7 – removal of ‘20%’ as this is no longer accurate to say.

o. Section D1.2a) – previous references to Commitment Statement have been updated to Training Plan.

p. Addition of new E2.1b) confirming we can end a student’s registration if they do not complete required documentation in time for funding to be claimed from the ESFA.

q. Section G How we will communicate with you has been reordered to improve flow.

r. Creation of new Section K to include detail from previous A2 and Appendices 1-3 regarding Disclosing Criminal Convictions.

s. New Section L - summary of significant changes (previously at the top of the document).

t. Addition of Feedback section for students to provide feedback on the document.

u. References to Community Support Team, Students in Secure Environments (SiSE) changed to the Disclosures Team and Student Risk Checks Team where appropriate.

v. Removed contact details of the Community Support Team, Students in Secure Environments (SiSE) and replaced with contact details for the Disclosures Team and Risk Checks Team

For more help or information

Please talk to your Student Support Team if you need any further information. You can find out how to contact them on Contact the OU.